Terms & conditions

These are the terms which govern your participation in Ride Africa: Mara Calling 2024 or 2025 (‘the Ride’).You should read them carefully before registering for the Ride. By completing your registration for the Ride you are agreeing to these terms which form a contract between you and Child.org Trading Limited (‘Child.org’).

WHO ARE WE?

Ride Africa is brought to you by Child.org Trading Limited, a company registered in England and Wales with the number 11166601; Child.org Trading Limited is the trading arm of Child.org, a registered charity number 1118528.

1. GENERAL CONDITIONS OF ENTRY

1.1. Agreement. You certify that you are 18 years of age or older and that you have read and agreed to these Conditions.

1.2 Understanding risks. You acknowledge that participation in the Ride will be physically demanding and that you are aware of the nature of the Ride and the associated medical and physical risks involved in a multi-day cycle. You understand that cycling inherently involves the real risk of serious injury or even death from various causes including exertion, strenuous activity, dehydration, collisions or incidents involving other riders, spectators, other road users and/or vehicles, aspects of the course or bad weather conditions and other causes. You hereby affirm that you are physically capable of competing in the Ride and agree that (subject to the Limitation of Liability paragraph below) Child.org Trading Limited, its officers, employees, agents, affiliates, Sponsors or medical advisers are not responsible for any injury or illness that you may suffer as a result of your visit to Kenya or your participation in the Ride.

1.3 Insurance. You acknowledge and agree that Child.org is not responsible for organising your personal travel insurance during the Ride. Your registration commits you to organise your own travel insurance for the Ride and ensure that it is adequate for the country and the type of activities (including distance cycling) you will undertake during the Ride.

1.4 Pre-travel requirements. You further agree and acknowledge that it is your sole responsibility to obtain all necessary vaccinations and anti-malarial prophylactics before arrival in Kenya.

1.5 Rider Rules. You agree to abide by all Ride rules and directions Child.org and our Ride team issue with respect to the Ride and its safety. We expect riders to be good and respectful visitors. We have guidance on how to be a good visitor that you will need to read before joining us for the Ride.

1.6 Your data. The personal information provided by you when registering for the Ride will be stored on a secure database, will not be shared with third parties and will only be used for the functional purpose of the Ride by Child.org Trading Limited, Child.org and our affiliates agents and contractors to safely administer the Ride.

1.6.1 In the case of an emergency we may pass personal details to the emergency services or health care professionals, and also use them for the purposes of informing your emergency contact.

1.6.2 You may also be contacted regarding the Event by post, email, telephone or SMS regarding your participation in the Ride.

For further information on how we safely store and handle your data, please read our Privacy Policy here.

2. EVENT PARTICIPATION

2.1. Participation. Your registration entitles you to participate in the Ride event you have selected, and the package as described on the Ride Africa website. You are responsible for any and all other costs associated with your attendance (including travel, visa, insurance and vaccination expenses). The available event packages are:

  • Ride Africa: Mara Calling November 2024 (9th - 16th November 2024)

  • Ride Africa: Mara Calling February 2025 (1st - 8th November 2025)

  • Ride Africa: Mara Calling November 2025 (15th - 22nd November 2025)

2.2. Media. By participating in the Ride you acknowledge and agree to grant Child.org the right to record, film, photograph or capture your likeness in any media and to use such media without any further approval from you.

2.3. Ride Content. You acknowledge and agree that Child.org reserves the right to change any aspects of the Ride at any time, including but not limited to, the route, accommodation and equipment. For example, weather, animal migrations and poaching may mean that Child.org needs to mitigate, shorten or change the route.

2.4 Termination. You acknowledge that Child.org reserves the right to request your removal from the Ride if Child.org considers your presence and/or behavior to create a disruption or to hinder the Ride and/or the enjoyment of the Ride by other participants.

2.5. Fundraising A fundraising target of £1,800 is set for everyone registering for Ride Africa. As part of your event participation, you agree to raise/donate the specified amount for Child.org; Child.org reserve the right to refuse your participation if you fail to donate, or no fundraising efforts are made.

3. FEE(S) AND RIDE PACKAGES

3.1 Ride Packages. Your fees for Ride Africa constitute a ‘Ride Package’ which includes your Ride entry and some or all of the following elements:

a) Essential transport, including transfers between stages and to and from Jomo Kenyatta International Airport, Nairobi, to the ride startline for the beginning and end date of the Ride (e.g Saturday 2nd February 2025 and Saturday 9th November 2025). Travel outside of the event dates is the participant’s own responsibility.

b) Hotel accommodation throughout the Ride dates

c) Food, bottled water and snacks throughout the Ride dates

d) Medical and security support during the Ride dates

e) A bike for the Ride

f) Entrance fees and permit to cycle within National Parks.

For the avoidance of doubt, fees to Ride Africa do NOT include a flight reservation, travel insurance, visa or travel vaccinations. All participants are responsible for booking their own flights and obtaining appropriate insurance, visa and vaccinations.

Through paying your Ride fees to Child.org Trading Limited we will be responsible for ensuring that the contract we have with you is properly performed by us and by our suppliers in Kenya. However we will not be held liable where any failure in the performance of the contract is attributable to any of the following causes:

  • any reckless or negligent act or acts by you;

  • any act carried out by a third party unconnected with the provision of the Ride

  • unusual, unforeseeable or other circumstances beyond our control, the consequences of which could not have been avoided even if all due care had been exercised by us or our suppliers

3.2. Payment. The payment of all fees for the Ride is due 100 days before the event start date; in the instance that the Ride is postponed (for example, due to changing travel restrictions) the deadline for the payment of all fees will be pushed back to 100 days before the revised start date. If such payment is insufficient or declined for any reason Child.org may refuse your participation in the Ride and shall have no liability in that regard.

4. SUBSTITUTION AND CANCELLATION POLICY

4.1 Individual cancellation. After registering for the Ride, if you cancel your participation before 100 days prior to the event start date your fee will be refunded less £100 to cover administration costs. If you cancel your participation within 100 days before the start of the event, Child.org cannot guarantee the refund of any of your fee if a refund would result in a loss for Child.org

4.2 Substitution. After registering for the Ride, if you cancel your participation Child.org will accept a substitution to take your place on the Ride.

4.3 Whole event cancellation. You acknowledge that Child.org reserve the right to cancel the Ride if they deem the Ride to be unsafe for themselves or for participants at any time. If Child.org are forced to cancel the Ride for reasons outside their control, including but not limited to, political instability, natural disaster, terrorism or Covid-19, Child.org cannot guarantee the refund of any fees if a refund would result in a loss for Child.org. If this happens, Child.org will endeavour to offer all riders a place on a future ride.

Child.org also reserve the right to cancel a ride if there is insufficient interest to make a trip viable - if this happens you will be notified at least six months before the date of your trip. For this reason you should not book the flights for your trip until you are instructed to do so by Child.org. If you book your flights or any other additional elements of your trip before you are told that it is time to do so, and your ride is cancelled or moved, Child.org will not be responsible for any costs or fees you incur as a result. In the unlikely event that Child.org cancel your trip due to insufficient interest, you will be offered a full refund on your event fee or a place on a future ride.

4.4 Covid-19 (or similar). We understand that the last few years have presented challenges r.e. international travel, and want you to feel secure in booking your place on Ride Africa. We will take all necessary precautions and do our best to make sure our events go ahead, but please note that we may have to cancel or postpone the event for reasons including but not limited to health and safety risks to participants or staff, or national/international travel restrictions at the time of the event. In the unfortunate event that we need to cancel or postpone, participants will be offered a deferral to a future ride of their choosing. Should participants wish to cancel, our normal guidelines, time frame and fees as stated above apply.

Please note that we are not able to take responsibility for any flights booked in the case of postponement/cancellation. Participants should check the UK Foreign Office travel guidance on Kenya before booking flights. We advise participants to book on a credit card and to check their credit card company's policy on refunds in the case of cancelled events and/or Covid-19.

4.5 Donations. Under charity law, charities are not permitted to refund donations or fundraising other than in specific circumstances. Funds raised/donations made prior to cancellation are not refundable and non-transferrable.

5. LIMITATION OF LIABILITY

Nothing in these Conditions removes or limits our liability for fraud, for death or personal injury caused by our negligence, or for any liability which cannot be limited or excluded by the law.

Otherwise, we will not be liable to you for:

(i) any loss or damage to personal equipment belonging to you;

(ii) any indirect or consequential losses (in any case whether or not such losses were within the contemplation of the parties at the date you submitted the Registration Form) suffered or incurred by you arising out of travelling to or taking part in the Ride or any other matter arising under these Conditions, including the rescheduling, relocation or cancellation of the Ride.

Except as otherwise provided by any applicable laws, our maximum liability to you for any claim in contract, tort, or in any other cause of action arising in connection with the Ride shall not exceed the total fees you have paid to Child.org Trading Limited.

6. RIDE DISCLAIMER

For the avoidance of doubt, all Ride participants consent to the following waiver, disclaimer and release: By participating in Ride Africa, you do so at your own risk. You assume all risk of injury, illness, damage or loss to you or your property that might result, including without limitation, any loss or theft of personal property. You consent to medical treatment and associated costs in the event of injury, accident and/or illness during the Ride. You agree on behalf of yourself (and your personal representatives, heirs, executors, administrators, agents and assigns) to release and discharge the organisers of Ride Africa, its principals, its officers & directors, its employees, all sponsors and their representatives and employees from any and all claims or causes of action (known or unknown) arising out of their negligence. You acknowledge that you have carefully read this ‘Waiver and Release’ and fully understand that it is a release of liability. By agreeing to this disclaimer, you are waiving any right that you may have to bring legal action to assert a claim against any and all Ride Africa sponsors for their negligence. You hereby grant full permission to any and all of the foregoing to use your name and likeness in any broadcast, telecast, video or print media reporting or advertising of the Ride Africa without compensation.